Depping for Live Gigs

Different genres require different skills, and the way the deps are engaged can be different, so it’s important to understand what is expected and how it works. Theatre, in particular, has its own unique way of working, so visit our page depping in theatre for more information.  

Arranging cover 

Depping procedures can vary, so if you need cover for a gig, it’s essential to understand the specific process for that engagement. Start by confirming whether sending a dep is even permitted. In some cases, the audience may have grounds to claim a breach of contract if they do not receive the act or performer they were expecting when they booked. You can read more about this and other considerations here.  

Once you know a dep is allowed, clarify the responsibilities. Does the band leader or manager sort the deps? Is it your responsibility? Is there a list of preferred deps? Do you pay the deps? It’s important to make sure you know what is required of you before you book anyone, as the person booking the dep may be legally liable for payment. 

If the responsibility is on you to find cover, then organise this as soon as possible and tell the relevant people. The dep you choose reflects on you, so ask someone who is capable of handling the gig. Asking someone who will struggle isn’t fair to them or you. 

Once the dep has been agreed, it is essential that the dep receives the dates and fee in writing and any other information they need, such as timings and location, equipment they will need to bring, dress codes, contact information for the venue and/or band, get in times, and information on the music they will be playing.  

Cancelling a dep should only happen if the gig itself is cancelled. Occasionally, you might have to perform on a show you've already depped out. If this is a possibility, then communicate this at the booking stage to avoid misunderstandings with your deps.  

Always ensure you confirm the booking and receive confirmation from your dep, even if they cover for you regularly. It’s also good practice to double-check a day or so before the scheduled date, even with a regular dep.  

A full list of the contracts we provide is available in our resources.  

See our legal advice for more on depping procedures.  

Most gig fees are negotiated on a case-by-case basis. In the MU we produce recommended minimum rates for a variety of use cases for live and gigging freelance musicians 

For Deps 

You might get plenty of notice, which means plenty of time to prepare, or you might get a last-minute call, which means you have to collect your things and go! Know what you can handle; if the pressure is too much for a last-minute call, you can say no.  

Different genres can require different skills. Chamber musicians, for example, often need extensive knowledge of standard repertoire and the ability to sight-read complex parts. Depping for a function band will likely involve some prior knowledge of tunes as it’s common for these to be played without music or by ear, or depping on a jazz gig might mean you have to be a confident improviser and know enough standards by memory (and in different keys) to have the set list called as the gig is happening. Know your strengths and be honest about the types of gigs and situations where you excel. 

Tips for deps: 

Clarify the details: Make sure you have all the information you need upfront, including the fee, and who is going to pay you and get it in writing! Clear communication ensures you're fully prepared and avoids any surprises later.  

Plan ahead: Check public transport times to ensure you have a way home, and if driving or public transport isn’t an option, consider asking about lift-sharing with others ahead of the gig. We offer a variety of discounts for MU members, including savings on accommodation and parking. You can find more information here. 

Be punctual: allow plenty of time to arrive, and make sure you have everything you need. Check details like whether food is provided, so you can plan accordingly. 

Dress codes are important: Whether it’s formal, casual, or a specific look, your appearance should match the band’s style and expectations. For instance, if the dress code is "smart," your version of smart may differ from someone else’s, so if you're unsure, ask for an example.  

Know the setup: Ask about the setup in advance, and whether you’ll need your own equipment or if any will be provided.  

Do your prep: Know all the necessary material you need, whether that means learning the set lists, listening to recordings, or familiarising yourself with stage cues. Make sure you understand whether you’re expected to play it exactly as recorded or written, or if there’s room for personal interpretation.  

Ask questions and embrace feedback: Everyone wants you to have a good gig, so seek clarification when needed and be open to feedback from the band; it can help you improve. Remember, mistakes happen, so acknowledge the pressures of the job and be kind to yourself.  

Impressions count: be professional and courteous. Respect that you are covering for someone, and you’re likely slotting into an established dynamic.  

Build connections: Take the opportunity to meet and connect with the other people involved in the gig. Building relationships can open doors for other gigs, and it’s not always necessary to know someone personally to work with them; often, connections can come through friends or colleagues. 

It’s OK to say no:  If a gig doesn’t suit your skill set, it’s okay to say “this isn’t for me”.   

The importance of health and wellbeing  

When you're depping, it's important to take care of your physical and mental health, as the nature of the work can be demanding. Here are some key health and wellbeing aspects to be mindful of: 

You are not alone: The industry is taking action to provide mental health support for musicians. The MU offers more information on this support as part of our Musicians’ Wellbeing Guidance Pack. 

• Stay physically healthy: Regular exercise and proper posture can prevent injuries. View our stay health on tour advice, as well as more information and tips on self care, and healthcare services. 
• Use hearing protection: The Musicians' Hearing Health Scheme provides access to musician-specialist audiologists and bespoke hearing protection at an affordable price. 
• Financial hardship can lead to significant stress and anxiety, impacting both mental and physical well-being. With an MU membership you can access individual grants for musicians, along with other sources of financial aid. Find out how we could help you.