Access Rider Template

Example

This document describes my accessibility needs and what to do in the case of an emergency. Accessibility is something I would like us to work together on and this access rider should be part of a conversation about my access needs. If you cannot provide something that’s on this list, then I am happy to discuss that with you and explore alternative ways.

I am a wheelchair user but can also use sticks for short distances or a few steps. This means I can access some spaces that are not fully accessible. Please discuss this with me in advance so I can let you I know if using sticks is an option.

I usually work with a personal assistant (PA). I will let you know in advance if a PA will be working with me.

Examples for performers 

Before the gig:

• Any written information should be sent in advance or this will need to be read aloud to me on the day
• I require my PA to assist me with streaming software two days before the performance. I require a technician from the venue to be available for this meeting
• I may take longer to reply to emails than other people. If something is urgent, please call me
• Please supply clear agreements and timeframes
• Full details of the venue’s accessibility will need to be provided

Tech:

• I am working with a Chapman 10 string stick. I will need an amplifier onsite
• I am working with a small Roli Seaboard, and a portable pair of portable Genelecs. I require a compact desk to work with my equipment on site
• I am working with a small bespoke synthesizer. I require Phantom power from the mixing desk for my angel microphone

Arriving at the venue:

• I will need a parking space as close to the venue as possible
• I will need someone to spend extra time with me on arrival
• Please ask any questions directly to me rather than through my PA
• I will require a place to sit two hours before the start
• I require assistance in set up and pack up

Performing:

• I will need additional space at the side of the stage for my assistance dog to be seated
• If there is no backstage, I will require steps on to the stage and assistance when walking up and down the stage
• I require a blue light
• No strobe lighting to be used

Examples for teachers

Online teaching:

• I prefer Zoom over Teams where possible
• I require Zoom/Teams links to be sent at least two days in advance 
• The session may be recorded for evaluation, reflection, and autotranscription, where consent allows. This recording will not be shared without express permission and will be deleted once evaluation is complete. 
• Please ensure a named contact is available during the session in case of technical issues.

Before a lesson: 

• I require step-free access throughout the building, including the teaching space, entrance and toilets
• I require lift access, with any passes or access codes provided in advance. If the lift is unavilable, please provide a contingency plan that includes an alternative space
• Please share information about lighting (e.g. fluorescent, dimmable) and sound levels in advance. 
• Any expectations around behaviour management or disclipinary responsibility are to be agreed in advance
• Please send any passwords/codes for locks, keypads, or computers in advance
• If a key is needed to access the space, please provide it in advance or on the first day
• Please send known names and access needs of participants in advance
• Prior to the lesson, please provide a clear schedule and breakdown of all lessons, including timings and expectations

Arriving at the lesson: 

• Sign-in policies and procedures to be communicated in advance, including documentation I will need to provide and how long it will take
• Access to the space at least 15–30 minutes for setup and acclimitisation before the session begins
• At the first session, please provide a guided tour of the space with a member of staff, including toilets, the staff room, instrument cupboards, etc. 
• A designated and secure space to store my own equipment
• The teaching space will need to allow easy wheelchair access and movability. Any unnecessary furniture to be removed or positioned to the side where possible
• A staff member from the venue to assist moving and arranging heavy equipment and chairs
• Can add specifications like “drum kits” or “into a circle”
• The teaching space will need to be quiet where possible with minimal distractions, with acoustics being communicated in advance where possible

During a lesson/workshop: 

• Please allow for breaks of at least 10 minutes between sessions
• The session may be audio recorded to allow for evaluation, reflection, and autotranscription, where consent allows. This recording will not be shared without express permission and will be deleted once evaluation is complete

After the lesson:

• Please make sure a staff member from the venue is available to assist in restoring the room to its original state
• Evaluation forms will be completed via audio/dictation software/online meeting
• Safeguarding concerns will be sent via audio/dictation software
• Monthly well-being check-ins would be appreciated

Example

In an emergency call:

John Martinez -07654123765 or Samantha Tasker – 07896543212 and please follow their directions.

If I have fainted

• Do not call an ambulance unless requested to do so
• Put me into the recovery position until I come round
• Talk to me and explain what is happening 

Example:

• autism.org.uk/
• nhs.uk/conditions/autism/
• The MU guidance - Disabled Musicians' Rights