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What to Include on Your Musician's Invoice

Ensure you get fair reward for your musical efforts and do not leave things to chance. Invoice your engager promptly and professionally and prevent your income loss.

Last updated: 06 November 2023

Remember that you are in a business and have to collect debts promptly. Some agents, managers and engagers might benefit from those who fail to handle such issues.

If you are not paid as required, then our legal services are designed to assist you.

What should an invoice for your musician's work include

  • Your details — business name (plus a logo, if you have one); business address and postcode; phone and fax number plus email address and who to contact with any queries.
  • The invoice details — date of invoice (your own). Invoice number (your own).
  • Engager’s details — name and address.
  • Financial information — Description of the services provided, including date, times and venue.
  • Any relevant additional information.
  • VAT due and VAT number — If you are VAT registered.
  • Subtotal due - excluding VAT.
  • Total due - including VAT.
  • How to pay the invoice - state where cheques can be made payable to or for transfers/BACS payments, the bank account information for funds to be paid into (ensure you include the correct bank account name, account number and sort code. Additionally if sending invoices to international engagers, IBAN/BIC/SWIFT numbers should also be included).
  • Terms of business — The following text effectively sets out your terms of payment: ‘Strictly 30 days net. I/we reserve the right to claim statutory interest at 8% above the Bank of England base rate at the date the debt becomes overdue, in accordance with the Late Payment of Commercial Debts (Interest) Act 1998.’