skip to main content

Flowchart Guide to Working in the EU from 1 January 2021 Published

Members can now consult the flowchart we have compiled, to help with the increased administration that will be involved when working in Europe from 1 January.

Photo ofDave Webster
By Dave Webster Published: 21 December 2020 | 4:27 PM Updated: 28 April 2021 | 4:32 PM
Photograph of two colourful suitcases against a bright yellow background.
“It is absolutely vital to be as well prepared as possible.” Photo credit: Shutterstock

Deal or no deal, gigging in Europe will see the need for an increasing portfolio of documents to ensure trouble-free passage, to, from and through the 27 member states of the EU.

To help MU members with the increased administration, we have compiled a flowchart for musicians travelling to the EU post 1 January 2021, either solo or in groups, to assist in making sure you have the correct documentation prior to setting off. It also contains links to useful online resources.

Visit our Brexit Guidance pages to download your copy of the flowchart now.

Preparation is absolutely vital

It is absolutely vital to be as well prepared as possible. Some of the administration can be completed in advance of work being offered, such as a valid passport and a range of insurances, including instrument and equipment cover, PLI, and business travel insurance.

Be aware, you will need to check the requirements for each of the member states you will be visiting as they often differ from each other. Follow the link in the flowchart under ‘Work Permits.’

If you require a CITES Musical Instrument Certificate, we recommend obtaining one immediately. The Certificate lasts for three years and currently there is no charge.

Liaise in advance with your tour management

Where individual musicians are travelling alone to/from a gig, or between tours/different gigs, part of their travel may have been organised by a tour manager. It is key to establish who is responsible for acquiring and paying for the relevant documentation, insurance, carnets, visas etc.

If you are flying out to join a tour, you may not have proof of a ‘return journey’ because you intend coming back with the group. We recommend liaising in advance with the tour management to avoid any oversights.

Remember that securing the correct ‘paperwork’ once you have left the UK can be extremely difficult.

Musicians are encouraged to seek further advice from the appropriate authorities to ensure the relevant documentation is obtained. For example:

Please visit the MU website regularly for the latest information, as travel requirements are subject to change. You may also find our latest lobbying update on Brexit, our Brexit FAQs and our campaign to support musicians working in the EU useful.

Get MU membership today

From gig players to part-time teachers and professional instrumentalists, MU members can access specialist insurance for musicians. This includes accident cover, health schemes, travel insurance and car insurance add-ons through the Musicians’ Union.

Explore our member services

  • Get public liability insurance for musicians
  • Access expert legal support
  • Be represented in your profession
  • Access expert career advice, resources, and training events
  • Connect, network, and get to know the community of musicians

Learn about all membership benefits

Get MU membership today

Continue reading

The sun shines on the outside of the Stormont building under a blue sky.

MU Attends All Party Group on Arts at Stormont

At the All Party Ground on Arts that was held at Stormont at the end of November, MU Acting Regional Organiser for Scotland and Northern Ireland Sam Dunkley heard reports on two strategies that will be out for consultation in the spring.

Published: 07 December 2023

Read more about MU Attends All Party Group on Arts at Stormont
Close up of cello player in black and white.

MU Sponsors The Night With Festival

The Night With Festival takes place 14 -15 December in Glasgow. It offers an interesting programme of classical evening performances, as well as a daytime industry schedule. MU and Regional Officer Louise Stanners Pow will also be in attendance, offering 1-2-1 drop in sessions.

Published: 01 December 2023

Read more about MU Sponsors The Night With Festival